Final Authoring Checklist
Source approval
[ ] The current approved source was used.
[ ] Comments, suggestions, tracked changes, and placeholders were resolved.
[ ] Confidential content was separated from public content.
Structure
[ ] The title and headings are descriptive.
[ ] Heading levels follow a logical order.
[ ] Numbered and bulleted content uses real lists.
[ ] Important meaning does not depend only on color, size, position, or bold text.
Links, tables, and images
[ ] Link text describes the destination.
[ ] Every link opens the intended resource.
[ ] Tables are necessary, simple, and have headers.
[ ] Tables work on a narrow screen and at increased zoom.
[ ] Informative images have useful alternative text.
[ ] Important chart conclusions are also available as text.
[ ] Unnecessary Word or Google Docs styling was removed.
[ ] Tabs, repeated spaces, and empty paragraphs are not used for layout.
[ ] Fonts and spacing are consistent with the schoolboard.net site.
[ ] No print-only headers, footers, page numbers, or drafting notes remain.
AI-assisted conversion
[ ] The district approved the AI service and the type of content submitted.
[ ] No confidential, private, student, personnel, attorney-client, or otherwise restricted information was submitted without authorization.
[ ] The AI-generated HTML was compared with the complete approved source.
[ ] Names, dates, numbers, quotations, legal language, and OCR results are exact.
[ ] Invented content, prompts, review notes, and unnecessary markup were removed.
[ ] Images, tables, reading order, and alternative text received human review.
[ ] Word text boxes, charts, SmartArt, equations, and other visual objects were checked for content omitted during DOCX extraction.
[ ] Only the intended <div> content was copied into the Expandable HTML Source editor.
[ ] The normal editor and saved agenda were checked for content removed or changed during HTML cleanup.
Publication
[ ] Browser spell check was active and all suggestions were reviewed.
[ ] The complete saved content was proofread for names, dates, times, amounts, meeting terminology, missing words, and correctly spelled but incorrect words.
[ ] Essential information is available as Expandable HTML whenever practical.
[ ] Supplemental attachments are accessible and meaningfully named.
[ ] Public and private placement is correct.
[ ] The saved Draft Mode result was reviewed.
[ ] The content was checked on desktop and mobile.
[ ] A second authorized reviewer checked sensitive or complex material when required.